Gene Rushing | Managing Your Risks

Fleet Vehicle Safety Program

Below is a partial list of Group One driving or policy violations.  Employees will receive points when found guilty of any of these violations while operating a company vehicle or on company business.

Infraction/Policy	Points
a.) DUII (Infraction)	13
b.) Attempting to elude/fleeing (Infraction)	13
c.) Revoked or suspended license (Infraction)	13
d.) Felony Hit and Run (Infraction)	13
e.) Failure to report accident to company and/or police authorities(when required) involving company vehicle within 24 hours	13
f.) Failure to cooperate with a post-accident alcohol or drug test, or a positive result from same, or any violation of our drug and alcohol policy in connection with operating a company vehicle (for example, transporting an illegal drug in a company vehicle)	13

The items listed above (a through f) are considered to be an extremely serious and will cause the employee to lose the privilege of using a company vehicle.

Infraction/Policy	Points
i.) Speeding 30 or more mph over limit (Infraction)	10
j.) Reckless driving (Infraction)	10
k.) Careless driving w/accident (Infraction)	8
l.) Speeding tickets in work zones and school zones (Policy)	8
m.) At fault company vehicle accident (Policy)	6
n.) At fault accident while operating rented, leased, or personal vehicle while conducting approved company business	6

Note:  For the purposes of this policy, the maximum points we will attribute to any one incident with multiple citations/infractions is 10 (this is not applicable to items (a) through (f) above and similar infractions).

Group Two Infractions and Policy Violations:

Below is a list of Class B and C traffic infractions and policy items.  Employees will receive these points when found guilty of any Class B or C violation while operating a company vehicle or on company business.

Infraction/Policy	Points
Failure to obey traffic control device (Infraction)	4
Careless driving - no accident (Infraction)	4
Pass in no Passing zone (Infraction)	4
Failure to yield to emergency vehicle (Infraction)	4
Failure to report damage to company vehicle (Policy)	4
Two photo radar warning letters in company vehicle	4
Speeding tickets 11 - 20 mph over limit (Infraction)	4
Speeding tickets 21 - 29 mph over limit (Infraction)	6

Job Applicants (both internal candidates and prospective employees):

Applicants for positions where driving is an essential function will be assigned points for all prior traffic convictions over the past three years.

Human Resources will review both external and internal applicant (promotion, transfer, reassignment, etc.) driving records when the position requires driving as an essential function of the job.  Prospective employees or internal candidates with eight or more points within the last six months will not be considered or selected for jobs that require driving as an essential function.  Points will be assigned based on the values shown in Group One and Two.  

External applicants or employees who have six or more points in the past six months should be considered a high risk and subject to review if driving is an essential part of the job.

Corrective Actions:

Corrective actions should be used in conjunction with the point system where appropriate.  Violations of company Policy items are subject to disciplinary processes separate and apart from this point system.

The employee's driving performance will be discussed with the employee when they have acquired six to eight points in a 12-month period.  The employee will be encouraged to take a safe driving (video) program.

Employees will receive a written warning when they have more than eight points over a rolling 12-month period or 12 points in any 36-month period.  The employee will be required to participate in a safe driving class or program.

Employees who participate in an accredited safe driving class will receive “credit” for a reduction of four points (allowable one time, every rolling three years) from their cumulative points.  This provides an employee with an opportunity to improve his or her record and take corrective action to prevent further impacts.  Items (a) through (f) in Group One are not eligible for this credit provision.

More than twelve points will result in losing authorization to drive a company vehicle and may result in termination.

Vehicle Maintenance

Employees who are provided a company vehicle are expected to take responsibility for the safe operation, maintenance, and business usage of that vehicle.  Attachment one outlines these parameters.  Failure to properly maintain vehicles according to the vehicle maintenance and usage guidelines may result in losing the privilege to operate a company vehicle.

Accident - Drug Testing

(Company Name)’s drug free workplace program policy will be followed.  Nothing in this policy is designed to supercede or replace the company’s drug and alcohol program.

Accident Investigation

Attachment two outlines the accident investigation procedure for accidents involving company vehicles.  Vehicle Accident Report Kits should be available in the vehicles.

Driving Conduct

From time to time we receive complaints from the general public about the driving habits of our employees driving company vehicles.  (Company Name) employees are expected to drive safely, courteously, and professionally when on company business.

Complaints from the public will be investigated by the Driving Safety Committee and the appropriate action taken.  We will make every effort to verify the facts of the complaint and will give the employee involved an opportunity to respond to the complaint.  Any employee who receives two or more complaints on his or her driving will be required to view a video on driving safely and courteously. Circumstances may indicate formal counseling or other corrective action.

Verified complaints of unsafe driving in a company vehicle or while on company business will receive points applicable to the most analogous infraction on the Group One and Two lists above.

Employees are responsible for payment and resolution of citations, including parking tickets issued in conjunction with operating company vehicles or vehicles used for company business purposes.

Attachment One

VEHICLE MAINTENANCE AND USAGE GUIDELINES

Below is a list of some practical and basic responsibilities that go hand in hand with the privilege and benefits of driving a company vehicle.  They include:

Your vehicle must be serviced every 3000 miles.  You may use (Company Name)’s corporate account at Jiffy Lube locations or contact Johnny Swensson at 503/220-3530 for other options.  If you need a Jiffy Lube card, contact Johnny.

Contact Johnny Swensson to schedule and get approval prior to any major repairs (tires, wheels, brakes, engine repair) on the vehicle.  Johnny will provide you information on where to have the repair done (he’ll review warranty issues) and to help secure a loaner vehicle.  In Johnny’s absence contact Jeff Harrod.

For new tires, tire chains, tire repair or wheels, please use E C’s corporate account at the local Les Schwab tire store.  Contact Johnny prior to any tire, chain or wheel purchase.

Credit cards are issued for gasoline purchases for the company vehicle only.  The credit cards cannot be used for any grocery type purchase. The use of the card for anything other than company fuel purchases is theft and will result in the loss of authorization to use company credit cards and possibly the use of the vehicle, and/or disciplinary for theft.

The vehicle can only be driven by an (Company Name) employee for business use or other company authorized purpose.  Do not allow family, friends, etc. to drive the vehicle.  Do not transport pets or unauthorized passengers.

Keep the vehicle clean on the outside and inside.  Take care not to spill food or drink on the upholstery or carpets.  Do not affix or display on the vehicle, stickers, decals, or similar items that are not company approved.  The vehicle should be kept in excellent condition – it is a company fiscal asset.

The vehicle must be operated in a safe and courteous manner at all times.  Remember you represent the company and the vehicle is easily identifiable by the public.  The standards of employee conduct apply to the use of company vehicles.

Please contact (Name) if you need any additional information on the use and maintenance of company vehicles. 

We appreciate your assistance in maintaining the quality and appearance of company’s vehicle fleet.